Top 20 AI Automations for Event Planners

By Iverton | July 2025

Event planners handle multiple moving parts — vendors, clients, RSVPs, logistics, and last-minute changes. AI automation helps reduce human error and provides quick solutions that scale with demand. Here are 20 AI automations every modern event planner should consider:

  1. Client Booking Bot
  2. Event Date Reminder System
  3. Vendor Coordination Workflow
  4. Guest RSVP Collection Bot
  5. Real-time Event Chat Assistant
  6. Itinerary Builder Bot
  7. Venue Recommendation Engine
  8. Feedback Collector Post-Event
  9. Budget Tracker & Report Generator
  10. Task Assignment to Staff
  11. Invitation Sender with Follow-up
  12. Photo Upload Bot for Attendees
  13. Checklist Generator per Event Type
  14. Cancellation Handling Assistant
  15. Client Preferences Collector
  16. Speaker/Performer Onboarding Agent
  17. Social Media Scheduler for Events
  18. Custom QR Code Generator for Check-in
  19. Daily Planning Digest via Email
  20. Event Type Classifier (Weddings, Conferences, etc.)

These tools not only reduce planning stress but also elevate your brand image by providing a premium, tech-savvy experience. Whether it’s a wedding or a corporate summit, automation lets you focus on creativity while the bots handle the logistics.

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